Todoist is a task management app for organizing personal and team to-do lists, projects, and recurring tasks. It suits a founder juggling supplier follow-ups, customer orders, and admin without an operations team, who wants to know what needs doing and when without a full project management platform.
Key features
- Task lists by project: due dates, priorities, and labels.
- Recurring tasks: for regular admin such as supplier orders and invoicing.
- Shared projects: assign tasks across a small team.
- Natural language input: add tasks with dates quickly.
- Apps on every device: synced everywhere.
Pricing
The free plan covers basic personal task management with a limit on active projects. Pro costs a modest fee, commonly under $5 a month billed annually, adding reminders, more projects, and activity history. Business adds shared workspaces and admin controls per user.
Prices change over time. Figures above are based on Todoist’s own pricing page.
Pros and cons
| Pros | Cons |
|---|---|
| Simple enough to start using immediately | No advanced project features such as Gantt charts |
| Free plan covers a solo founder | Free project limit can restrict you |
| Fast natural-language entry | Collaboration is more basic than team-focused tools |
Todoist vs Reclaim AI
Reclaim AI, also covered on atlaspreneur, automatically books time for tasks in your calendar. Todoist is the task list itself, and the two can work together.
Who it’s best for
Solo founders and small teams who need a simple way to track tasks and deadlines without adopting a full project management system.
Skip it if your team runs complex, multi-step projects with dependencies. A dedicated project management tool fits better.
How to get started
Start on the free plan, create one project per main area of work, and add recurring tasks such as invoicing and supplier follow-ups.
FAQ
Does Todoist support Arabic? You can write tasks in Arabic, but check whether natural-language date entry works in Arabic.
Is the free plan enough? Usually for a solo founder, until you hit the active project limit.
Disclosure: atlaspreneur may earn a commission if you sign up for Todoist through the links in this article. This does not change what you pay, and it does not influence which tools we choose to cover.
